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Vacation Protection for Groups

Insurance Plans to Safeguard Your Travel Experience

Help protect your group's vacation plans because the unexpected can happen. Vacation Express strongly recommends the purchase of vacation protection. There are options for Express Groups and Traditional/Contracted Groups. Each option has different benefits and payment policies. The plan goes into effect the date your payment is received by Vacation Express and is non-refundable and non-transferable.

Effective Feb 18, 2021 a Supplemental Upgrade is available for all insurance plans. This optional add-on provides increased coverage and must be purchased with an insurance plan and is not available as a stand-alone plan. This added coverage also satisfies the coverage requirements for Costa Rica.

For VPP, VPP+, GPP and GPP+ the cost is an additional $20 per person [all ages]. Benefits are:

  • Increase in Trip Delay from $300 to $2000
  • Increase in Emergency Medical Expense/Emergency Evacuation and Repatriation of Remains from $25,000 to $50,000

For VPI the cost is an additional $12 per person [all ages]. Benefit is:

  • Increase in Trip Delay from $1000 to $2000
  • Medical benefits do not change. Emergency Accident & Sickness Medical Expense is $50,000 and Medical Evacuation and Repatriation of Remains is $100,000.

  • Plans
  • Group Protection Plan [GPP]
  • Group Protection Plan Plus [GPP+]
  • Vacation Protection Insurance [VPI]
  • Vacation Protection Plan [VPP]
  • Vacation Protection Plan Plus [VPP+]
  •  
    Express
    Groups
     
  • Vacation Protection Insurance [VPI]
  • Vacation Protection Plan [VPP]
  • Vacation Protection Plan Plus [VPP+]
  • Traditional/
    Contracted
    Groups
    [Up to 30 Rooms]
  • Group Protection Plan [GPP]
  • Group Protection Plan Plus [GPP+]
  • Vacation Protection Insurance [VPI]
  • Traditional/
    Contracted
    Groups
    [31+ Rooms]
  • Vacation Protection Insurance [VPI]

Plan Type of Package Length of Stay Price per
Adult
Price per
Child*
Holiday Surcharge
Adult**
Holiday Surcharge
Child**
Group Protection Plan [GPP]*** Hotel-Only 4Nts or Less $79 $49 $40 $30
5Nts or More $109 $59 $50 $30
Charter Flight-Only - N/A N/A N/A N/A
Charter Packages 4Nts or Less $109 $59 $40 $30
5Nts or More $129 $69 $50 $30
Hotel and Individual Air 4Nts or Less $109 $59 $40 $30
5Nts or More $129 $69 $50 $30
Hotel and Contracted Group Air 4Nts or Less N/A N/A N/A N/A
5Nts or More N/A N/A N/A N/A
Group Protection Plan Plus [GPP+] Hotel-Only 4Nts or Less $139 $89 $60 $40
5Nts or More $169 $109 $70 $40
Charter Flight-Only - N/A N/A N/A N/A
Charter Flight-Only 4Nts or Less $209 $119 $40 $30
5Nts or More $239 $129 $50 $30
Hotel and Individual Air 4Nts or Less $209 $119 $40 $30
5Nts or More $239 $129 $50 $30
Hotel and Contracted Group Air 4Nts or Less N/A N/A N/A N/A
5Nts or More N/A N/A N/A N/A
Vacation Protection Insurance [VPI]** Hotel-Only Any $109 $60 N/A N/A
Charter Flight-Only - $158 $85 N/A N/A
Charter Packages Any $158 $85 N/A N/A
Hotel and Individual Air Any $158 $85 N/A N/A
Hotel and Contracted Group Air Any $158 $85 N/A N/A
Vacation Protection Plan [VPP]*** Hotel-Only 4Nts or Less $39 $29 $40 $30
5Nts or More $89 $49 $50 $30
Charter Flight-Only - $109 $109 $50 $50
Vacation Packages including Flights 4Nts or Less $59 $29 $40 $30
5Nts or More $109 $59 $50 $30
Vacation Protection Plan Plus [VPP+] Hotel-Only 4Nts or Less $69 $39 $60 $40
5Nts or More $89 $39 $70 $40
Vacation Packages including Flights 4Nts or Less $159 $89 $60 $40
5Nts or More $189 $99 $70 $40

*Ages 12 and under are considered children with these plans. **VPP, VPP+, GPP and GPP+ are available year-round; however, some holiday departures [including December 18-31] and peak travel dates [depending on departure city and date] will incur a surcharge of $30-$70. In some cases, such as with Incentive Groups, non-refundable hotel rates, air-only and others, VPP, VPP+, GPP and GPP+ may not be offered. In those cases VPI is offered as an alternative. ***Pricing for VPP was updated as of February 1, 2021, and pricing for GPP was updated as of February 18, 2021. New pricing is valid for new bookings only.


Supplemental Upgrades

For travelers seeking higher limits, consider purchasing VPP with Supplemental Upgrade, VPP+ with Supplemental Upgrade, GPP with Supplemental Upgrade or GPP+ with Supplemental Upgrade. Each of these plans provides the same benefits with the upgrade of coverage limits; $2,000 Trip Delay and $50,000 Emergency Medical Expense/Emergency Evacuation and Repatriation of Remains. Add $20 per person to the pricing listed above. Or consider purchasing VPI with Supplemental Upgrade. This plan provides the same benefits with the upgrade of a $2,000 Trip Delay limit. Add $12 per person to the pricing listed above.


You can cancel your vacation for any reason and receive a refund in the form of a future travel certificate. GPP must be added to your booking within 7 days of providing names and no later than 90 days prior to departure. This plan is not available with non-refundable hotel rates or air only. Once purchased, your plan cost is non-refundable.

Group Protection Plan [GPP] Pre-Departure Waiver
The following benefits are provided by Vacation Express and are not insurance benefits.

Cancellations: You can cancel for any reason a minimum of 24 hours prior to original scheduled departure time as indicated in your travel documents or no later than noon the day prior to departure for hotel-only bookings. When you purchase the GPP, all applicable cancellation charges [does not include change fees or reduced deposit plan fees] as per your Terms and Conditions contract will be refunded in the form of Vacation Express future travel certificates, known as a GPP Voucher, less the GPP plan cost. Scheduled-air passengers will receive the airline ticket numbers [or paper tickets] and be advised of the ticket cost.

GPP Voucher Information:

  • Vouchers are issued in the original names of the passengers on the booking at the time of cancellation.
  • The vouchers are non-transferable and name changes will not be accepted.
  • Passengers have one year from original date of travel to rebook and travel using their voucher toward another package to any Vacation Express destination.
  • GPP can be repurchased when rebooking your vacation with the original GPP voucher.
  • Under no circumstances does the GPP allow for a full or partial cash refund, nor can it be extended.
  • Please check with your airline for their specific requirements.

You can cancel your vacation for any reason and receive a refund in your original form of payment. GPP+ must be added to your booking within 7 days of providing names and no later than 90 days prior to departure. This plan is not available with non-refundable hotel rates or air only. Once purchased, your plan cost is non-refundable.

Group Protection Plan Plus [GPP+] Pre-Departure Waiver
The following benefits are provided by Vacation Express and are not insurance benefits.

Cancellations: You may cancel your vacation for any reason prior to departure and receive a refund for the full package price in the original form of payment less the GPP+ plan cost [does not include change fees or reduced deposit plan fees]. All cancellations on GPP+ must be received by Vacation Express up to 2 hours prior to original scheduled departure time per your documents or by 9am the day of arrival for hotel-only bookings.


The following travel protection coverages are underwritten by Arch Insurance Company and are included with your purchase of either GPP or GPP+.

Benefits Maximum Benefit Amount
Part A: Travel Arrangement Protection
Trip Interruption $1,000
Occupancy Upgrade $1,000
Missed Connection $1,000 | 3+ hour delay
Trip Delay $300 [$150/day | 8+ hour delay]
Part B: Travel Insurance Benefits

Emergency Medical Expense/Emergency Evacuation and Repatriation of Remains $25,000 | Includes $750 emergency dental
Coverage For Your Belongings and Property of Others
Baggage and Personal Effects $1,000 | $300 per item | $600 Combined Article limit
Baggage Delay $300 | 12+ hour delay
Assistance
24/7 Worldwide Assistance Services - Non-insurance Services Included

Notice to Minnesota, Missouri and New York Residents: Residents of the State of Minnesota, Missouri and New York are not required to purchase the Post Departure Coverage in order to purchase either the GPP or GPP+ Pre-Departure Waiver. Please contact your Vacation Express travel consultant for details.


In some cases, such as with non-refundable hotel rates, air-only and others, the above plans may not be offered. In those cases the VPI plan is offered as an alternative. If you cancel or interrupt your vacation due to an unforeseen, covered reason listed in your policy, benefits will reimburse up to 100% of the cost of your trip for unused, prepaid non-refundable travel arrangements. VPI must be added to your booking within 7 days of deposit date or before final payment is due, whichever occurs first. The VPI plan cost is not refundable after 14 days from purchase.


Schedule Of Benefits for VPI

Benefits Maximum Benefit Amount
Part A: Travel Arrangement Protection
Trip Cancellation 100% of Trip Cost [Maximum $10,000]
Trip Interruption 100% of Trip Cost [Maximum $10,000)]
Occupancy Upgrade 100% of Trip Cost [Maximum $10,000]
Missed Connection $1,000 | 3+ hour delay
Trip Delay $1,000 [$200/day | 8+ hour delay]
Part B: Travel Insurance Benefits
Emergency Accident & Sickness Medical Expense $50,000 | Includes $750 emergency dental
Medical Evacuation and Repatriation of Remains $100,000
Coverage For Your Belongings and Property of Others
Baggage and Personal Effects $1,500 | $300 per item | $600 Combined Article limit
Baggage Delay $300 | 12+ hours
Sports Equipment Rental $1,000
Assistance
24/7 Worldwide Assistance Services - Non-insurance services Included

Notice to Minnesota, Missouri and New York Residents: Residents of the State of Minnesota, Missouri and New York are not required to purchase the Post Departure Coverage in order to purchase either the GPP or GPP+ Pre-Departure Waiver. Please contact your Vacation Express travel consultant for details.


Click here for more detailed information on Vacation Protection Plan [VPP], Vacation Protection Plan Plus [VPP+] and Vacation Protection Insurance [VPI].


Please Note: Plan cost and coverage type are subject to change at any time prior to adding. The information above provides a broad overview of your plan provisions and does not revise or amend the plan. Insurance coverages are underwritten by Arch Insurance Company, NAIC #11150, under policy series LTP 2013 and endorsements thereto. Policies are administered by Arch Insurance Solutions, 1-855-286-8350, CA License #0I18111, TX License #1787195, Executive Plaza IV, 11350 McCormick Road, Suite 102, Hunt Valley, MD 21031. Your policy is the contract that specifically and fully describes your coverage. Certain restrictions and exclusions apply and coverages may vary in certain states. Please refer to your policy for detailed terms and conditions. Consumer disclosures can be found at: https://vacationexpress.archinsurancesolutions.com/description-of-coverage.


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